Minutes of the Berkeley Go Club Board of Directors Meeting

October 30, 2005

Prepared by Roger Schrag, Secretary

Roll call: Ken Pelter called the meeting to order at 5:12 pm on October 30, 2005. Present were board members Herb Doughty, Mark Harris, Ken Pelter, and Roger Schrag, constituting a quorum. Board member Robert Murr was absent. Treasurer Ron Goldberg and club member Leonard Sosnoski were also present.

Agenda review: An item was added to the agenda for the Treasurer to present a report.

Reading of the minutes: A motion was made to accept the minutes from the September 28, 2005 board meeting as previously distributed. The motion was seconded and passed unanimously.

Treasurer’s report: Treasurer Ron Goldberg presented his first Treasurer’s report. Past Treasurer Ted Christen has transferred all funds from the club’s previous checking account into the new checking account. Ron has received information about financial activity prior to October 18 from Ted, Ken, and Roger. He does not have personal knowledge of events prior to that date.

As of October 18 the balance in the club checking account is $2,271.04. Club members John Givens and Elwyn Berlekamp have donated a combined $800 above and beyond dues to the club. Their checks are being held as Ken attempts to work with the AGF in order to route these donations through AGF so that John and Elwyn can write the donation off on their taxes. Elwyn specifically requested this, and would probably want to reduce the amount of his donation if a tax write-off is not possible.

Ron is putting paperwork and procedures in place for the handling of club funds. The goal is to formalize the procedures for cash handling, spending, and collecting dues.

Ron will email membership status updates to Roger on a regular basis. Roger, as Secretary will maintain the membership roster, contact information, and distribution list. Roger will work with Ken in order to present the information in a format as Ken wishes. It was agreed that a member list should be posted in the club and updated at least once per month.

New Business – Liability insurance: Prior to the board meeting a resolution had been distributed to board members over email concerning liability insurance. It was known that not all board members agreed on whether or not the club should take out a liability insurance policy. Therefore it was agreed that a discussion would be held on the subject.

The discussion was quite lively. Each board member in turn explained their thoughts on the issue, and Ron and Leonard were invited to share their thoughts as well. In the course of discussion, two questions were raised about the resolution. For this reason, the resolution language was amended to make the resolution provisional upon two additional items of information.

A vote was taken. Herb, Ken, and Roger voted in favor of the resolution. Mark voted against it. Robert had submitted an absentee vote in favor of the resolution, assuming no substantial modifications of the proposal were made. Herb, Ken, Mark, and Roger all felt that the amendment made did not constitute “substantial modification,” and so Robert’s absentee vote was counted. Thus the resolution passed by four votes to one. The final text of the resolution was:

To provide for liability insurance in compliance with the requirement of the lease, the following resolution shall be adopted:

RESOLVED, that this corporation purchase a policy of insurance providing $1,000,000 of personal injury coverage for any single injury occurring in the clubroom, and $2,000,000 aggregate personal injury coverage for all injuries occurring in the clubroom during the life of the policy, from the following named insurer:

Hartford Casualty Insurance Company

RESOLVED further, that the President is authorized to sign such a policy, and the Treasurer is authorized to disburse funds to the insurer for the purchase price of the policy, provided that the purchase price shall not exceed $400, that the policy shall also cover injuries occurring outside the clubroom but in the common areas of the building containing the clubroom, and that the policy shall include coverage against theft of club property..

Next meeting: The date and time of the next meeting of the board of directors was not set. It was agreed that board members would continue on in their efforts and correspond with each other over email until such time as another meeting is felt to be necessary.

Adjournment: The meeting was adjourned at 6:36 pm.