Minutes of the Berkeley Go Club Board Meeting

January 29, 2006

Prepared by Roger Schrag, Secretary

Attendance: Ken Pelter called the meeting to order at 5:20 pm. Board members Ted Christen, Ron Goldberg, Mark Harris, Ken Pelter, and Roger Schrag were present, constituting a quorum.

Agenda: The agenda was reviewed and numerous items were added.

Thanks: The board members thank Herb Dwight and Bob Murr for their service on the board last year, and for all of their valuable contributions to the club.

Welcome: Ken welcomed the new board of directors for 2006.

Announcements: A new door will be installed in the club within about a week. Jason Pfaff and Roger have offered to help with the Go tournament proposed for February 25. Ken will work with Jason and Roger on this outside of the board meeting. Jason will also set up an email list server initially for the board members to use for corresponding with each other.

Goals for 2006: Ken recapped the following goals for the club in 2006: Beginners tournament on February 25, with a tournament for players of all levels later in the year. Go play and demos at Games of Berkeley on Monday nights in order to increase exposure. Seek funding in order to move the club to a larger facility. Go education in area schools.

Report of 2005 finances: Prior to the board meeting Roger provided Ken with another copy of Ted’s financial records for the club through April, 2005. The discrepancies cited at last week’s general meeting have not been resolved yet. Ken, Ted, and Ron will work together to figure out why the numbers do not add up as expected.

Financial controls: A motion was made to require that all expenses, no matter how small, need to be approved by a majority of board members. The motion was seconded and passed unanimously. Motions were also made to authorize spending of up to $100 per month for the months of 2006 on snacks and supplies (primarily paper goods), and a one-time building cleaning fee of $100. Both motions were seconded and passed unanimously. Ron said that at a future time he would report on new procedures to be implemented to better track club finances.

Election of officers: A motion was made to elect a slate of club officers as follows: Ken Pelter as President, Roger Schrag as Vice President and Secretary, and Ron Goldberg as Treasurer. The motion was seconded and passed unanimously.

Cleaning: There was a great deal of discussion about the cleanliness of the club room. There seemed to be consensus that the club is not being kept clean enough. Three action items were developed to improve the club cleanliness: (1) Ron said he will find out how much it would cost the club to have a maid that already visits the building do a thorough cleaning of the club once per month. (2) Ken said he will prepare an email to the club membership soliciting three volunteers to each spend one hour per month cleaning the club. (3) The board agreed that monitors should encourage club members and guests to clean up after themselves at the club.

Publication of club bylaws and meeting minutes: A motion was made to publish the club’s bylaws and board meeting minutes on the club website where anybody interested can read them. The motion was seconded and passed unanimously. Roger will email the relevant documents to Jason for posting on the website.

Internet access at the club: Mark has DSL in the room next to the club and has agreed to allow the club to use his internet connection free of charge. The club has a Mac computer that will soon be working. A router and network cable are needed in order to connect the club’s computer to Mark’s DSL service. Roger offered to donate a router with a wireless access point so that people at the club with laptop computers will be able to access the internet as well. Roger suggested it would be better to connect the club’s Mac to the router via a cable instead of buying a wireless card for the Mac. Ron said he can donate the necessary cable.

Adjournment: The meeting was adjourned at 7:00 pm.